Real Estate Bookkeeping reconciled every month.
For owners and managers who want real estate bookkeeping that ties rent rolls, bank accounts, and loans together every month.
Real estate bookkeeping has moving parts that general bookkeeping misses. Security deposits are owed back to tenants, lender escrows pay your taxes and insurance, mortgage payments split between principal and interest, and owner distributions need to match each partner's share. TreeStar keeps books by property and by entity in QuickBooks Online, reconciles the rent roll to deposits, ties escrow and loan balances to lender statements, and closes each month with reports your lender and partners can rely on. Clean monthly books also make Schedule E or Form 8825 straightforward at year end.
Where it gets complicated
- 01 Deposits booked as income
Refundable security deposits generally belong on the balance sheet as a liability, not in rental income. Misclassifying them overstates income and leaves no record of what is owed back.
- 02 Escrows nobody reconciles
Lenders pay property taxes and insurance from escrow, so the expense never touches your bank account. Unless escrow activity is booked from the lender statement, those deductions may go missing.
- 03 Rent roll versus the bank
The rent roll says what should have come in, and the bank shows what did. Unreconciled differences hide late payers, concessions, and errors in management reports.
- 04 Distributions and contributions
When owners take money out or put money in without clear entries, capital accounts drift from the operating agreement. The gap usually surfaces at a refinance, a sale, or a partner exit.
How TreeStar helps
We reconcile bank, loan, and escrow accounts and deliver property-level financial statements each month.
→ ongoing_bookkeeping Reconcile manager statementsWe tie property manager owner statements to deposits, fees, and repairs so management reports and your books agree.
→ accounts_receivable Track tenant balancesWe follow rent, late fees, and tenant balances against the rent roll, and for commercial leases we help support common area maintenance reconciliations.
→ performance_kpi_analysis Report to lenders and partnersWe prepare the operating statements, debt service coverage figures, and partner reports that lenders and co-owners ask for.
→What you can expect
Monthly statements for each property
Escrow and loan balances that tie to lender records
Owner capital accounts that match the agreement
Common questions
Can you keep each property separate in one QuickBooks Online file?
Often, yes, for properties held in the same entity. Separate entities generally need their own books, and we set up the structure that fits your ownership.
How do you handle security deposits?
We record them as liabilities by tenant and track deposits returned or applied, so the balance matches what you actually hold. A deposit applied to unpaid rent or damages generally becomes income when it is applied.
What reports will I get each month?
Typically a profit and loss statement and balance sheet for each property and entity, a rent roll reconciliation, and any lender or partner reports you need.
Need a referral?
We work alongside the attorneys, consultants, and other specialists your industry relies on. Tell us what you need and we will make an introduction.
Holds exchange proceeds and manages exchange paperwork.
→ request_referral Cost segregation providerEngineering studies that support accelerated depreciation.
→ request_referral Real estate attorneyPurchases, leases, entities, and title questions.
→ request_referral Commercial lender or mortgage brokerFinancing for acquisitions, refinances, and development.
→Real Estate insights
How a 1031 exchange works for California property owners, from the 45- and 180-day deadlines to the yearly FTB 3840 filing for out-of-state property.
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How a cost segregation study works, when it may make sense, and how 100% federal bonus depreciation and California's separate rules shape the result.
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