Agricultural Producer Accounting from intake to final settlement.
For packers, processors, and value-added producers who need inventory, pool payments, and lender reports that agree with each other.
Once a crop leaves the field, the accounting gets more complex. Agricultural producers and processors carry inventory at several stages, buy from growers, sell through brokers or co-ops, and answer to lenders who want regular reports. TreeStar builds books that track product from intake through finished goods, record advances and final settlements from marketing pools, and tie inventory counts to the general ledger. We prepare lender reporting from the same reconciled numbers, so your lender sees what your team sees. Our depth in inventory and cost of goods sold carries straight into your tax return.
Where it gets complicated
- 01 Inventory at every stage
Raw product, work in process, packed goods, and packaging supplies all hold value. If counts and costs are not tied to the books, gross margin is a guess.
- 02 Pool and co-op timing
Marketing pools and co-ops often pay in advances, progress payments, and a final settlement months later. Revenue, receivables, and cash rarely line up without careful tracking.
- 03 Patronage income
Co-op patronage dividends are reported on Form 1099-PATR and may include amounts paid in cash and amounts the co-op retains. Each piece can be treated differently for tax.
- 04 Grower settlements
Buying from outside growers adds settlements, deductions, and payment schedules to manage. Errors here strain relationships you depend on every season.
- 05 Lender reporting
Operating lines often call for borrowing base certificates, inventory reports, and covenant calculations. Reports built from unreconciled numbers invite hard questions.
How TreeStar helps
We set up inventory and costing so raw product, packing materials, and labor flow into cost of goods sold with support behind each number.
→ accounts_receivable Track pools and settlementsWe record advances, progress payments, and final settlements by pool and crop year, so receivables reflect what is still owed to you.
→ controller_services Prepare lender reportingWe produce monthly or quarterly reports for your lender from the same closed books your team relies on.
→ business_tax File entity returnsWe prepare returns for producer entities, including S corporations and partnerships, with Form 1125-A cost of goods sold detail that ties to your books.
→What you can expect
Inventory and cost of goods sold you can support
Pool payments tracked to the crop year
Lender reports that match your books
Common questions
How do you handle marketing pool advances?
We record each advance and settlement against the pool and crop year it belongs to and track what remains outstanding. When the income is reported for tax depends on your method and the pool terms, which we review with you.
Can you work with our lender's reporting requirements?
Yes. We review the reporting terms in your loan agreement and build a calendar for borrowing base, inventory, and covenant reports drawn from your closed books.
Do you help with physical inventory counts?
We help plan counts, reconcile the results to the general ledger, and investigate differences, so year-end inventory has documentation behind it.
Need a referral?
We work alongside the attorneys, consultants, and other specialists your industry relies on. Tell us what you need and we will make an introduction.
Operating lines, equipment loans, and land financing.
→ request_referral Crop insurance agentCoverage that fits your crops, acreage, and risk.
→ request_referral H-2A and farm labor specialistProgram filings and labor compliance alongside your payroll.
→ request_referral Agricultural attorneyLand, water, leases, and succession questions.
→Agriculture insights
Qualifying farmers can skip quarterly estimates. How the two-thirds test works, the January 15 and March 1 options, Form 2210-F, and California rules.
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How California farms report farmworker wages on Form 943, when Social Security and Medicare apply, how H-2A wages differ, and why payroll ties to the books.
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